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Filming in Churchill


Town of Churchill Filming Guidelines

Opening Statement

Thank you for choosing to film in Churchill.  We at the Town of Churchill recognize the importance of television and film industry to our community’s international image.  Our breathtaking landscapes and northern hospitality makes Churchill an excellent filming location. We encourage the utilization of local businesses and agencies to assist throughout the duration of filming in Churchill

The Town of Churchill has a strong understanding of the need for balance regarding the rights and wishes of our citizens and the unique requirements of the film industry.  Most importantly, The Town of Churchill recognizes that safety and security is of utmost importance.  Churchill’s remote location and curious wildlife makes us a one-of-a-kind filming location with a variety of different safety procedures.  We recommend hiring a bear guard for all filming outside the town site and that crews participate in a Polar Bear Safety Orientation Presentation,

 

All filming and commercial photography that utilizes Town property must be reported to, and coordinated through The Town of Churchill’s Film Liaison. This includes all requests for permits and subsequent direction to the appropriate departments within the Town of Churchill

 

The following guidelines apply to all location filming and commercial photography activities within the Town of Churchill boundaries. The guidelines will provide you with the necessary information required to film within The Town of Churchill including information on regulations, permits, in addition to contact information for those looking to film in the surrounding areas including Parks Canada sites (Wapusk National Park, Cape Merry, Prince of Wales Fort) and the Churchill Wildlife Management Area that is managed by Manitoba Conservation and Climate. For any additional information not covered in the guidelines, please contact the Film Liaison with your inquiries via phone or email. 

 

For more information about filming in Manitoba, incentives and other resources, please review On Screen Manitoba and Manitoba Music and Films websites.

We look forward to working with you.


General Filming Guidelines
The Production Information Sheet provided on the last page) must be submitted to The Town of Churchill’s Film Liaison no less than ten (10) business days in advance of the proposed filming activity. Film crews are to complete a business licence application ($300-non-resident) which will be used with the production information sheet to generate a filming permit ($50). Any production or project must follow the filming guidelines if they fit into one or more of the following categories;

  • Feature Films
  • Television Films
  • Television programs/series
  • Television Commercials
  • Documentaries
  • Educational Films
  • Music Videos
  • Commercial Photography
  • Other projects as approved by The Town of Churchill

Television news and news programming is exempt from these guidelines.

 

Upon receipt and approval of the completed Production Information Sheet, a Filming Permit will be issued within seven (7) business days. Please note that the Town of Churchill has the right to refuse filming within the area at their discretion.

 

Filming that involves use of Town Facilities and/or parks, road or sidewalk closures, dedicated parking arrangements, special effects, firearms and alteration to street signage requires a submission of not less than ten (10) business days in advance of filming activity. Town staff may be required to undertake traffic control duties or provide other supports for filming activities. The Town will determine if assistance is required prior to issuing approval and all costs associated with traffic control will be paid for by the applicant. The Town will assess these requests on a case-by-case basis.

 

Impact on Residents

Applicants must promote and maintain good relations with the public in general and take reasonable steps to ensure minimal disruption to the public during filming. In situations where residents will be impacted, information including but not limited to; location and duration of filming, planned special effects, lights, noises, road and lane closures, sidewalk obstruction and street parking restrictions must be communicated by means of a signed letter on company letterhead, including the name and number of the Location Manager. A draft of the notification letter must be submitted for approval by the Town and the Town will help identify the area in which residents should be notified. Residents and/or businesses that may be affected during filming, must be notified of filming no less than three (3) business days in advance of filming activity. 

In situations where filming activity impedes access to a business, it is the responsibility of the Production Company to approach the affected owners in order to identify means of limiting disruption and/or determine appropriate levels of compensation for lost business. If a mutual acceptable agreement cannot be made, The Town of Churchill will attempt to negotiate a solution directly or through an alternative process.  

It is the Production Company’s responsibility to ensure that there is a minimum disruption to residents and businesses resulting from filming activity.  This includes ensuring uninhibited access to property and freedom from environmental conditions that include, but are not limited to, spill over lighting, exhaust fumes or excessive noise. In the event of long-term filming activities, measures taken to limit disruption must be deemed satisfactory to all affected residents and businesses.

For filming that will require traffic stoppages and lane closures, information including but not limited to; location and duration of filming, planned special effects, lights, noises, road and lane closures/traffic stoppages, sidewalk obstruction and street parking must be communicated to the Film Liaison.  Requests for closures must be stated clearly in the production information sheet or by email and must receive the approval of the Town of Churchill’s Director of Public Works and Utilities.

  • Production vehicles must not block fire hydrants, driveways, road intersections, accesses, ramps and priority parking stalls.
  • Except when a road has been closed for filming, all moving vehicles must adhere to posted speed limits and other lawful conditions unless directed otherwise by the R.C.M.P
  • In situations where filming presents a significant traffic flow and/or safety concern, supervision by R.C.M.P will be required.
  • Use of Provincial Road 636 for any filming activity outside of the Town of Churchill boundaries will require the written approval of Manitoba Infrastructure as well as communication with the R.C.M.P
    • Please advise the Film Liaison if you if you intend to film on PR636 and they will provide you with the Provincial Policy "Film or Television Productions Involving Provincial Highways” and associated worksheet to be provided to the Province.
  • Depending on the extent of filming to be completed, the Production Company may be required to place notices in the community warning of upcoming disruptions to traffic flow.

It is the Production Company’s responsibility to arrange for all required traffic control personnel (R.C.M.P) and to make arrangements with the Town of Churchill’s Director of Public Works and Utilities to cover, alter, remove and/or reinstall traffic or street signs as may be necessary.  All costs associated with these arrangements are the responsibility of the Production Company

It is the responsibility of the Production Company to ensure that their staff and all individuals associated with the production operate in a safe and professional manner in the course of their duties.

The filming Permit may be revoked if it is discovered that affected residents and/or businesses have not been adequately notified of filming activities.


Filming Hours

There are no set filming hours for The Town of Churchill, however film crews are expected to follow the noise by-law which takes effect at 11:00 P.M.-6:00 A.M.  Permission to conduct work that may create excessive or wrongful noise at times outside of these hours will require the written permission of the Town of Churchill’s Executive Director. 


Special Effects/Firearms

The use of firearms, explosives, flash powder, detonators, flammable liquids and the filming of dangerous stunts must be stated clearly on the Production Information Sheet. The approval of the Town of Churchill’s Fire Chief and EMS is required for these activities.

  • Attendance of the Town of Churchill Fire Department and EMS personnel may be required for the use of fire/pyrotechnic effects.  All costs associated with these requirements and related clean-up are the responsibility of the Production Company.
  • All dangerous/hazardous materials (including, but not limited to, fuels, paints, pyrotechnics, pressurized gasses, solvents, etc.) must be stored and used in accordance with all applicable Federal and Provincial laws, regulations and guidelines.
  • All film armourers/gun wranglers must be familiar with Canadian laws with respect to the storage/transportation and regulation of firearms. All restricted and/or prohibited weapons must comply with current Federal firearms regulations.

 

Clean Up

Production crews are responsible for cleaning the project site at the end of every working day.  Upon completion of filming activity, the Production Company must ensure that the site is returned to its original condition.  An inspection of the project site by Town personnel will be conducted in order to ensure compliance.

  • All acceptable waste must be disposed of in Town of Churchill approved
  • animal- proof containers.
  • Where possible, the Production Company shall participate with the Town
  • of Churchill’s recycling program.  Types of products that should be recycled include cardboard, mixed paper, metal and plastics.
  • Depending on the scope of filming activity, the Production Company
  • may be required to make special arrangements for waste handling and disposal.  Such arrangements will be made through the Town of Churchill’s Director of Public Works and Utilities.
  • No liquid or frozen materials including beverages, grey water, paint,
  • grease or soap may be spilled into any bodies of water or catch basins.

 

Insurance

Prior to filming in Churchill, the applicant must provide the Film Liaison with a certificate of Insurance that meets the following criteria;

  • Certificate of Insurance
    • A minimum Commercial General Liability limit of two million($2,000,000) dollars per occurrence if production has a budget of two million or less, including but not limited to broad form contractual liability and severability of interest provisions and naming the Town of Churchill as additional insured.  
    • A minimum Commercial General Liability limit of five million ($5,000,000) dollars per occurrence if production has a budget of over two million, including but not limited to broad form contractual liability and severability of interest provisions and naming the Town of Churchill as additional insured. 
    • A minimum Commercial General Liability of ten million dollars ($10,000,000) per occurrence if the production requires Town Services, street closures, stunts, special effects and has a budget above two million ($2,000,000) dollars, including but not limited to broad form contractual liability and severability of interest provisions and naming the Town of Churchill as additional insured. 
  • Contains a fifteen-day notice of cancellation/termination clause
  • Fax or email a copy of the insurance certificate to the Film Liaison (204) 675-2934; erika.ingebrigtson@churchill.ca
  • Any other forms of insurance (i.e Aircraft Liability, Pyrotechnics Liability, Fire Legal Liability, etc.) that may be applicable.

The applicant shall be solely responsible will pay any and all additional insurance, indemnity, maintenance and security costs incurred as a result of the use of land, equipment, property or otherwise.  

 

Indemnification/ Save Harmless and Claims

The applicant shall indemnify and save harmless the Town of Churchill from and against all claims, actions, damages, injuries, costs, expenses or losses whatsoever, which may arise or be brought against the Town of Churchill as a result of, or in connection with the said use of the location(s) by the Applicant, its employees,  contractors, agents or representatives and specifically, the Town of Churchill will not be responsible for any liability arising from these activities with respect to advertising or any copyright or trademark infringements.

Any damage resulting from filming activities, whether caused directly by the Production Company or an associated party is the responsibility of the Production Company.

The applicant shall promptly report to the Town of Churchill any potentially serious accident or claims for liability or loss with respect to this agreement.


Information, Permits and Licenses

All information, permitting and licensing related to filming and commercial photography activity will be coordinated through the Town Administration Services Office:

 

Film Liaison
Town of Churchill
180 Laverendrye Avenue
P.O. Box 459
Churchill Manitoba
R0B 0E0
Tel: +1 204-675-8871 ext 104
Fax: +1 204-675-2934

 

Your permits and licensing will include, however are not limited to; Filming Permits and Business Licenses.  Once a Filming Permit has been issued any changes, extensions, or additional request must receive approval from the Film Liaison.

 

Places administered by Parks Canada and the Churchill Wildlife Management Area

Places administered by Parks Canada

For information and film and photography requests within Prince of Wales Fort National Historic Site of Canada, York Factory Historic Site of Canada or the Parks Canada Visitor Reception Centre, please review the Commercial Film and Photography Guidelines page and follow the directions to apply. Please note a Parks Canada Film and TV Request Form must be completed in full and submitted a minimum of 15 days prior to the intended commercial film/photography activities to allow for sufficient time for evaluation.

Churchill Wildlife Management Area

To film in the Churchill Wildlife Management Area (WMA), be sure that you are working with an individual or business with a valid permit to operate in the area as an Off-road Tundra Vehicle Trail Operators or Built-up Road and Trail Operators.

While permits are not required for filming in the WMA, we encourage you to reach out to the local office at 204-675-8897 and advise of your plans.

Drone Use

Areas within the Town of Churchill boundaries fall under a Transport Canada Restricted Drone Use area.  If your filming requires drone use, we encourage you to coordinate with Transport Canada and Nav Canada as soon as possible. 

 

In addition to Transport Canada’s requirements Parks Canada, which is responsible for Wapusk National Park, and Prince of Wales Fort National Historic Site, which includes Cape Merry Battery and Sloop Cove has their own processes for receiving applications and providing approval to use a drone in their respective areas.  Please note that all National Historic sites are considered a no-fly zone and require special permissions that need to be obtained well in advance of filming or photography activity occurring.

 

Drone use is not permitted within the Churchill Wildlife Management Area.

Information and/or contact details:

Transport Canada

  • Drone Safety
  • Transport Canada
    344 Edmonton St.
    Winnipeg, Manitoba
    R3C 0P6
    Toll Free: 1-888-463-0521

Nav Canada


Parks Canada

 

The Town of Churchill reserves the right to refuse filming or issuance of a permit to a production company or individual that does not comply and/or satisfy the criteria outlined in these guidelines.  This could include production companies or individuals that have failed in the past, to adhere to these filming guidelines.

The Filming Guidelines were approved by the Council of The Town of Churchill on January 21, 2021. Resolution #2021-009


PRODUCTION CHECKLIST

Please complete the following checklists and return it to the Film Liaison in order to receive your filming permit.  All responses should be as complete as possible. 

PRODUCTION NAME:

PRODUCTION ADDRESS:

CONTACT NAME:

CONTACT NUMBER:

PRODUCTION CHECKLIST

1

Supply a copy of the script to the Film Liaison

 

2

Provide Proof of Insurance

 

3

Provide a list of all locked (and tentative) locations

 

4

Supply a Crew List

 

5

Start and End Film Dates

 

 

Will there be…(Must supply all details on a separate page for every box answered with "yes”)

Car Stunts/Driving Sequences?

 

Any public roads be re-routed or street closures?

 

Fireworks/Pyrotechnics?

 

Artificial substances on public land?

 

Artificial snow on public land?

 

Use of guns/weapons?

 

Extreme noise be generated?

 

Portable generators being used? (What type/where/when)

 

Atmospheric Smoke?

 

MB Hydro lights de-lamped?

 

Temporary structures be erected?

 

Filming prior to 8 AM or after 10 PM?

 

Independent contractors be used on set? – e.g. electrical, snow removal etc.

 

 

To view this in .pdf format, please click here.